The name of the Society shall be “Anstruther Philharmonic Society”.
2. AIMS AND OBJECTS
The aims and objects of the Society shall be the study and practice of choral music in order to foster the public knowledge and appreciation of such music by means of public performance.
3. OFFICE BEARERS AND COMMITTEE
- The control and management of the Society shall be vested in a Committee consisting of President, Vice-President, Secretary, Treasurer and not more than seventeen other members to be elected by members at the Annual General Meeting.
- The Office-bearers and Committee members shall be elected at the Annual General Meeting to serve for a period of one year. No Office-bearer or Committee member shall be eligible for election to that same position if he or she has just completed a third successive year in that Office or membership. This does not exclude a retiring Office-bearer or Committee member from being elected to a different Office or membership. Past service shall not disqualify for election to the same position, unless it includes three successive years immediately past. Casual vacancies for Office-bearers and Committee may be temporarily filled by the Committee at its discretion, pending the next Annual General meeting.
- Seven members of the Committee shall comprise a quorum
- All arrangements and the management of rehearsals and concerts and control of expenditure and finance shall be in the hands of the Committee. All funds of the Society shall be paid into a Bank account in the name of the Society and be operated on by the Treasurer. The funds of the Society shall be applied solely to, or in furtherance of, its stated objects as defined in Article 2. Hereof.
- The Treasurer shall prepare an Account and Balance sheet for the Financial year ended 31st March each year and the Accounts of the Society shall be independently examined once in each year.
- The Committee, prior to the Annual General Meeting shall the selection of a work or works to be studied and presented in the ensuing year and the appointment of a conductor shall be decided by the Committee prior to the Annual General Meeting.
(ii) All duly elected Members will be expected to be regular in attendance at rehearsals and concerts and to advise the Secretary of illness or other causes which should prevent attendance. The Committee may, from time to time, make rules limiting attendance at concerts to those who have attended a minimum of rehearsals.
(iii) Members shall pay an annual subscription to the funds of the Society and if possible supply their own music. Choir robes which may be provided from time to time shall at all times remain the property of the Society. A written acknowledgement to this effect shall be obtained from each member to whom the robes are issued.
- Friends of the Society
- Life Members
- The Society may receive donations, grants in aid, or financial guarantees and shall have power to issue tickets for the Society’s concerts at reduced prices to its active members.
b) The income and property of the Society, whencesoever derived, shall be applied solely towards the promotion of the objects of the Society as set forth in its Rules and no portion thereof shall be paid of any member or members of the Society.
c) The Committee may authorise the repayment to any member of legitimate expenses incurred by such member in connection with the work of the Society.
d) On the winding up of the Society, any remaining assets shall be handed over to a charitable Society or Association having similar aims and objects.
7. ANNUAL GENERAL MEETING
a) The Annual General Meeting shall be held within two months of the end of the financial year and shall be convened by public advertisement.
b) The Annual General Meeting shall deal with the following matters:
(i) The election and/or appointment of Office-bearers, Committee Members, Librarian(s), Independent Examiner(s) and, if considered necessary, a Wardrobe Mistress for the ensuing year.
(ii) The receiving and adopting of the independently examined financial accounts for the preceding year.
(iii) Any other relevant business placed on the Agenda by the Committee.
8. ALTERATIONS TO CONSTITUTION
Every member, upon joining the Society, shall be provided with a copy of the Constitution. Ant Constitution and all Rules existing or in force prior to the adoption of these presents shall be superseded and inoperative. The Constitution and Rules of the Society shall only be altered or amended by a majority of two thirds of the members present at the Annual General Meeting or at a Special General Meeting called for the purpose. The Committee reserve the right to preclude any alteration which might affect the charitable status of the Society.
The foregoing Constitution and Rules were adopted at an Annual General Meeting on 7th May 2009